Reporting to the Accounting Supervisor, the Staff Accountant compiles and maintains accounts payable and receivable records. The position performs and processes accurate data entry for completing Accounting reports regularly and as directed.
Responsibilities:
1. Maintain all accounts payable and receivable reports, spreadsheets and corporate accounts payable and receivable files.
2. Review and process all invoices for appropriate documentation and approval prior to payment.
3. Code invoices to appropriate general ledger expense accounts, review for accuracy, and matches invoices to ensure proper documentation and approvals.
4. Print and obtain signatures on all accounts payable checks and distributes signed checks as required.
5. Answer all vendor inquiries and update vendor information for 1099/1096 filings.
6. Prepare garnishment checks, employee reimbursements and other payments per requests from Human Resources Administrator.
7. Maintain storage of documents as per requirement.
8. Assist Accounting Supervisor and department head in monthly closings.
9. Process credit card payments and credits, and makes adjustments to accounts as needed.
10. Prepare deposits, and reconciles cash on hand.
11. Reconcile, record, and deposit union payments while maintaining spreadsheets for such deposits and payments.
12. Assists Accounting Supervisor and department head in all areas of accounting needed to comply and file reports in an accurate and timely manner.