Human Resources Specialist

AABB is an international, not-for-profit association representing individuals and institutions involved in the fields of transfusion medicine and cellular therapies. The association is committed to improving health through the development and delivery of standards, accreditation and educational programs that focus on optimizing patient and donor care safety. AABB membership includes physicians, nurses, scientists, researchers, administrators, medical technologists and other health care providers. AABB members are located in more than 80 countries and AABB accredits institutions in over 50 countries.

AABB seeks a Human Resources Specialist to This is a great opportunity for an individual who has previous entry-level Human Resources experience and  is ready to take the lead, own it, and grow their knowledge in the field.

Major Responsibilities

Payroll

• Manages bi-weekly payroll. Ensure accuracy of HR related changes – taxes, deductions, direct deposits and employee status changes. Coordinates the processing of liens and garnishments with payroll administrator. Prepares and submits bi-weekly payroll changes.
• Serves as lead administrator for the Unanet timekeeping system. Manages all new enrollments and employee changes in the system.
• Reviews retirement system and ensures loans and deferral contributions are processed in a timely manner. Performs bi-weekly contribution upload to retirement system.
• Leads interface with Accounting Department for payroll, benefits, and timesheet matters.
• Trains employees and answers questions relates to the timekeeping and iPay system.
• Processes employee loans from retirement plan.

 Benefits Administration

• Manages employee benefits program, ensuring employees know and understand all available benefits. Ensures all employees know and respond to critical dates for insurance coverage, 403(b) eligibility, and changes in employee status.
• Manages enrollments (additions, changes, and terminations) for all benefit plans.
• Audits invoices to ensure correct coverage for each staff member. Processes benefit invoices for payment.
• Answers questions regarding benefit plans and works with vendors to resolve questions or problems.
• Manages the employee leave process for STD, LTD, FMLA, and Leaves of Absence.
• Drafts benefit plan administrative procedures and communication materials.
• Processes COBRA enrollment through third-party provider.
• Assists with yearly open enrollment preparation for all benefit plans.

Human Resources Infrastructure, Technology, and Operations

• Maintains and updates Human Resources filing system. Ensures the organization is meeting internal document control standards.
• Maintains the HRIS System. Ensures integrity of the system data. Oversees system upgrades, when necessary.
• Maintains association organization charts and the employee directory.
• Contributes to the content management of department’s SharePoint site.
• Participates in the automation of Human Resources processes and information. Educates staff on using such processes and information.

 General Human Resources

• Serves as Chairman of the AABB Social Committee.
• Provides assistance to staff with Human Resources related questions/concerns and escalate to the Director, as appropriate.
• Assists Director in identifying professional learning opportunities.
• Prepares reports as requested.
• Contributes to the preparation of the HR Annual Report.
• Participates in the recruitment process at the request of the Director of Human Resources.
• Responds to verification of employment requests and unemployment claims.
• Takes the lead on special projects as assigned by the Director of Human Resources.

 Qualifications

•  Bachelor’s degree. Preferably in Business or Human Resource Management.
  
• 1-3 years of Human Resources experience. Previous experience with payroll and benefits administration, preferred.
• Nonprofit or association experience is preferred.
• Experience working with payroll.
• Strong analytical skills and appreciation for details.
• Demonstrated experience with performing against hard deadlines.
• Strong customer service orientation. Able to thrive in a fast paced environment, handling multiple  tasks while maintaining a calm and courteous demeanor.
• Demonstrated success maintaining confidentiality. Must have a high degree of comfort knowing and working with confidential data.
• Ability to work independently and solve problems. Yet, enjoys working in a team environment to achieve common departmental goals.
• Strong professional communicator, both in verbal and written communication.
• Self-starter who is comfortable executing on projects with little direction and handling multiple projects in a fast paced environment.
• Desire to succeed in a dynamic, demanding, self-driven atmosphere. Entrepreneurial spirit and can do attitude is a must.
• Proficiency with MS Office Suite to include strong Excel and PowerPoint and other presentation skills.