Human Resources/Payroll - Administrative Assistant

TEXAS LEADERSHIP PUBLIC SCHOOLS

Job Title:                 Administrative Assistant – Human Resources/Payroll

Department:            District Administration         

FLSA Status:            Non-Exempt        

Work Days:              226  

GENERAL PURPOSE: 

The Administrative Assistant – Human Resources/Payroll will provide a full range of administrative support to the Human Resources Department and the Payroll Department.  This position requires a high level of professionalism, written and verbal skills, strong work ethic, organizational ability, adherence to policies and procedures, maintenance of confidentiality, and work/project related flexibility. 

PRIMARY DUTIES AND RESPONSIBILITIES:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

•         Prepare and edit general correspondence, documents, reports, and information requests;
•         Filing, word processing, spreadsheet data entry, photocopying/scanning documents, and distributing mail, faxes,            and other documents to staff;
•         Coordinate and communicate meetings and events;
•         Assist with special projects and preparation of meeting materials, including RSVPs, teleconference equipment,                PowerPoint slides, handouts, binders, etc.
•         Close the week by  emailing employees and managers regarding missed punches and approvals needed
•         Reconcile benefit deductions/sheet for checks
•         Confirm substitute vacancies
•         Verify leave each week for accuracy
•         In accordance with FMLA practices, enter cases, leave days, and coordinate a sub once confirmed
•         Onboard subs following the background check
•         Respond to service record requests and keep tracking of receiving services records from new employees on a                spreadsheet
•         Follow up with staff regarding official college transcripts and HR related tasks needing submitted or completed or            onboarding
•         Respond to verification of employment requests and Public Student Loan Forgiveness (PSLF) requests
•         Must be able to multi-task and possess the ability to work in numerous systems
•         Be responsible for various assigned programs and processes.

COMPLIANCE:

•         Comply with policies established by federal and state laws, TEA rules and regulation, and board policy
•         Comply with all office and district routines, regulations, policies, and procedures.

SUPERVISORY RESPONSIBILITIES:

•         None

MINIMUM QUALIFICATIONS:

Education and Experience:

•         High School Diploma or GED
•         Business office training preferred
•         Previous experience working in HR/Payroll preferred
•         Related clerical or administrative assistance preferred

 Special Knowledge/Skills:

•         Strong organizational, communications, public relations, and interpersonal skills
•         Strong computer and business skills

Physical Demands / Work Environment: 

•         Work is performed in a standard office setting
•         Work with frequent interruptions
•         Repetitive hand motions
•         Prolonged use of a computer

·         Occasional district-wide travel to multiple locations may be required