Accounts Payable & Payroll Specialist (Opening Anticipated)

Huntsville School District
Job Description

Job Title: Payroll & Accounts Payable Specialist

Reports To: Superintendent

Contracted Days: 240

Job Summary: The Payroll & Accounts Payable Specialist is responsible for managing and executing all district payroll functions and accounts payable processes with accuracy, efficiency, and confidentiality. This position ensures timely payment to employees and vendors, maintains financial records in compliance with state and district policies, and supports overall business office operations. The role requires attention to detail, knowledge of payroll systems, and the ability to manage multiple financial tasks in a school district setting.

Essential Duties:

• Process and pay all district invoices, bills, and other financial obligations promptly and

  accurately.

• Ensure timely and accurate payment to all vendors and employees.

• Prepare and process monthly payroll, including verification of time sheets, overtime, and

  compensatory time.

• Conduct payroll verifications and maintain accurate payroll records.

• Manage payments for hourly employees, including blended rate calculations for time worked outside of contracts.

• Run and submit all required payroll reports.

• Monitor and reconcile the list of uncashed checks; follow up as needed to ensure proper

  resolution.

• Collect and enter fixed asset information into the financial system for accurate asset tracking and reporting.

• Maintain a master calendar of all payment due dates to ensure compliance with deadlines and prevent late payments.

• Provide backup support to front office staff as needed to ensure smooth day-to-day operations.

• Perform other duties as assigned by Administration.

Qualifications: 

• Bachelor’s degree in Business/Accounting preferred and at least five years’ experience in accounting.
• Knowledge of the Arkansas Public School Computer Network (APSCN), payroll and benefits, and general office procedures is beneficial

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

While performing the duties of this job, the employee is regularly required to walk and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually quiet.

Other: 

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems necessary.