School Human Resources Coordinator

School Human Resources Coordinator Salary: $56,000 - $60,000 Department: Melrose Public Schools FLSA Status: Non- Exempt Reports to: Director of Finance & Administrative Affairs and Director of Human Resources & Labor Relations Union Status: Non-Union Effective Date: 5/29/2025 Benefit Eligible: Yes (37.5 hrs./week) Applications accepted until filled. Any questions should be directed to Ken Kelley, Director of Finance, at kkelley@melroseschools.com, or 781-979-2290. SUMMARY STATEMENT: The Human Resources Coordinator is a detail and process oriented and adaptable professional who works under the joint supervision of the Director of Finance and Administrative Affairs and the City’s Human Resource Director. This role provides support for the day-to-day operations of the District’s HR functions and serves as a key liaison between the School and the City’s HR Department. They perform routine, highly professional work in recruitment, hiring and onboarding, leave management, benefits administration, policy and contract administration, regulatory compliance and reporting, record maintenance and assist with a variety of personnel activities for all licensed and non-licensed employees. The HR Coordinator works collaboratively with School administration and City HR department to help ensure HR practices align with district goals and follow with local, state, and federal regulations. REQUIREMENTS / QUALIFICATIONS: ● Bachelor’s Degree in Human Resource Management, Public Administration, Business Administration or related field; An Associate degree with relevant experience may be considered. ● Minimum 3 years’ experience in Human Resources. Prior municipal/public school experience preferred. ● Proficiency in Microsoft Office, Google Suite, HRIS software, experience with MUNIS software is a plus. ● Ability to pass CORI/ SORI check. ● This is a twelve-month position. The work schedule is 8:00 a.m. to 4:00 PM COMPETENCIES NEEDED FOR SUCCESS: Abilities ● Ability to maintain strict confidentiality in handling sensitive personnel information. ● Ability to interact in a professional manner with staff at all levels with objectivity, sensitivity & discretion. Accomplished in demonstrating flexibility and ability to present and accept a diverse perspective. ● Ability to understand and apply HR and district policies and procedures with accuracy. ● Demonstrates sound administrative practices and proper judgement. ● Perform duties in compliance with all district, DESE and City HR requirements. Knowledge ● Basic knowledge of key state, federal, employment laws related to FLSA, FMLA, ADA, COBRA, etc. ● Exhibit knowledge of best practices regarding personnel administration, recruitment, benefits administration, leaves, personnel file management. ● Intermediate and demonstrated knowledge of Benefits Administration. Skills ● Exceptional interpersonal and customer service skills; effective written & verbal communication skills. ● Demonstrated high degree of accuracy, organization and attention to detail; able to handle multiple tasks with varying degrees of importance and under strict timelines. ● Independent research & analytical skills; ability to collect and evaluate HR data and prepare reports. MAJOR RESPONSIBILITIES INCLUDE: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Recordkeeping and Information Systems ● Implements and maintains systems (paper and electronic) ensuring that personnel records and databases are secure, accurate, efficient, and compliant. ● Maintain Human Resources Information System up to date and ensure integrity of employment data including employee demographic information, compensation and benefit information, paid time off accruals, and employment history for all employees of the school department. ● Responsible for district-wide compliance with initial and renewal licensure of all certified staff; maintain accurate, current records in accordance with Elementary and Secondary Education Act (ESEA), FMLA, CORI, SORI and other relevant laws and regulations. Assists in tracking professional development credits for salary schedule advancement Recruitment, Retention, Separations ● Assists with recruitment, screening, hiring, background checks including I-9 and orientation across school departments. Follows uniform and strategic recruiting procedures to help attract a diverse and qualified workforce, while ensuring compliance with collective bargaining agreements, MA General Laws, and Federal Laws. Provides resources and supports hiring teams to promote screening and interview practices that align with district’s diversity, equity and inclusion goals. ● Develops, implements, and maintains systems and internal controls to ensure timely, accurate and accountable delivery of services and positive employee experience throughout the employment lifecycle. ● Initiates and maintains seasonal certification, yearly assignments, reasonable assurance and separation information. ● Processes timely and accurate information related to employees leaving the school system (e.g. retirement applications, exit interviews, unemployment forms, etc.) consistent with district, local, state, and federal regulations. Works closely with City HR and Retirement departments related to retirement and benefits. Benefits Administration ● Manages benefits enrollment (new hires, open enrollment, qualified status changes) and make changes (enrollments, terminations) in timely manner; conduct benefits orientations; provide assistance with forms, coverage, and interpretation of policy/plan. ● Coordinates processing of employee benefits deductions with Payroll. Works closely with City’s Benefits Coordinator to resolve discrepancies in a timely and efficient manner. ● Conducts surveys and responds to surveys and requests regarding compensation and benefits; prepare analysis in support of collective bargaining negotiations and grievance resolution. Leave Management ● Administers, tracks, and communicates any employee status changes (leaves of absence, FMLA, resignations, retirements) to appropriate personnel in a timely manner. Works closely with City’s Benefits Coordinator & Payroll staff regarding changes that impact employee’s benefits and premiums. ● Provides training, accessible resources and guidance to Administrators and staff related to Family Medical Leave Act (FMLA). ● Acts as a liaison with City’s HR Department in the administration of School Worker’s Compensation claims and leaves. Unemployment Compensation ● Distributes Unemployment Compensation brochures and informs employees of the process. ● Assist the Director with reports related to the Department of Unemployment Assistance. ● Researches & compiles information to dispute claims; maintains related statistical and financial records. ● Supports the Finance Director and relevant personnel for any DUA hearings. Policy Administration ● Communicates personnel policies, procedures and operating practices across the district to ensure consistency in administration and compliance. ● Acts as a resource to employees by providing clear explanations to personnel procedures and collective bargaining agreement escalating complex questions to Labor Counsel, Finance Director or HR Director. ● Maintains knowledge of industry trends and employment legislation and ensure compliance with FLSA, EEO, MCAD, OSHA, ADA, FMLA, SNLA, HIPPA, ACA, I-9 and other federal & state employment laws. Employee Relations ● Responds sensitively and constructively to staff’s concerns; provides customer service with tact, courtesy, cultural sensitivity and discretion in all dealings with customers. ● Supports employee relations by documenting issues, assisting with investigations, and assisting the Assistant Labor Counsel as needed. ● Coordinates with City HR on cross departmental communication and shared employee matters. Other General Duties ● Supports the Superintendent of Schools and the Director of Finance to implement District goals and priorities. ● Provides professional assistance and exceptional customer service to internal and external stakeholders. ● Assists City HR and district with routine reporting requirements Affordable Care Act, OPEB and public records requests. ● Contributes to a unified HR presence between City and School departments. ● Performs other duties as requested or assigned by the Superintendent, Director of Finance or City HR Director. PHYSICAL DEMANDS: ●The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change. Melrose Public Schools is an Equal Opportunity Employer. Diverse candidates are encouraged to apply. No Residency Requirement.