The HR Manager provides support to the Associate Director of HR and CHRO in HR matters of complexity, such as employee investigations, corrective actions, pay, data analysis, systems, policies and procedures. This role supports the HR team in executing key human resources functions operate successfully and with integrity throughout the organization.
Candidates must submit an application by 7/23/25 to be considered for first-round interviews.
MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION and/or EXPERIENCE
High School diploma or General Education Degree (GED) and; Bachelor's Degree plus 4 years of HR Management experience; or an equivalent combination of education, experience and/or professional HR certification. Knowledge of state and federal labor laws/practices.
CERTIFICATES, LICENSES, REGISTRATIONS
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Valid driver license and insured vehicle available for use on the job as well as an acceptable driving record.
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Candidate must pass pre-employment and random drug/alcohol screenings.
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Successful registration with the Child Care Division's Central Criminal Background Registry.
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Candidate must pass a comprehensive MWVCAA background screening prior to employment.
KNOWLEDGE, SKILLS AND ABILITIES
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Solid math and analytical skills.
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Ability to plan, problem solve, reason and prioritize.
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Strong verbal and written communication skills.
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Demonstrated excellent writing and editing skills.
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Presents information in a concise manner to small and large groups.
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Organized and able to meet deadlines as expected.
ESSENTIAL DUTIES and RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.
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Works closely with program management and employees to improve work relationships, build morale and increase productivity & retention.
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Promptly responds to HR Department inquiries (email, calls, in-person) within standard response times.
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Clarifies policies and procedures for staff and management under the guidance from CHRO or Associate Director of HR.
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Investigates problems with pay, timesheets, benefits and other personnel data as assigned.
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Performs tasks for maintaining human resources payroll/HR system data entry and transactions that are required for employment and payroll records. This may include creating records, profiles, templates, checklists, documents, Personnel Action Forms and reports in Paycom, and developing new system processes to enhance efficiencies.
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Reviews and edits job descriptions, ensuring accuracy in content and formatting.
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Administers agency pay program, including job scoring, pay scale adjustments, salary surveys, and justification processes. Identifies discrepancies, inequities and reviews for consistency and compliance.
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Assists with hiring processes, such as phone screening, interviews, and reference checks or onboarding.
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Assists with exit processes, including exit interviews and analysis of turnover trends.
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Reviews counseling form corrective action to assure language is appropriate, fair, factual and corresponds with policy.
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Conducts employee relations investigations in a timely manner using factual evidence, interviews, video capture, photos, data, files and legal consultation. Consults with HR Management on corrective steps and communications with program management.
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Handles FMLA/OFLA/Paid Leave Oregon, workers compensation and ADA cases as needed in collaboration with HR staff.
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Supports the Safety Program, including OSHA standards, and Agency Drug Testing Programs procedures.
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Communicates pertinent information to staff and management in a clear, concise and professional manner, while adhering to standards of confidentiality.
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Assists the Associate Director of HR and CHRO in providing leadership for the HR Team and employee programs; researches, leads and coordinates human resources projects in the areas of compensation and benefits, agency onboarding programs and work distribution.
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Attends professional training and stays current with state and federal employment laws, regulations, and best practices.
Relationships with others:
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The employee in this is position is in regular contact by telephone, video or in person with all levels of agency staff to provide information and answer questions regarding employment related matters. Diplomatically and calmly handle reactive applicants, employees and/or managers if the situation arises.
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Handles matters calmly and proceeds with an objective and thoughtful manner when interacting with others. Seeks to find facts and problem solve before reacting to situations, consulting with policies and management.
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Refers to HR Management for complex issues, processes, and policies as they arise. Checks with HR Management on processes and work assignments.
SUPERVISORY RESPONSIBILITIES
This position may supervise staff in the HR department as assigned. The HR Manager carries out supervisory responsibilities in accordance with agency policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; evaluating performance; rewarding and disciplining employees; addressing complaints and resolving problems.
PHYSICAL/MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
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Specific hearing, speaking and vision abilities required by this job include close vision and ability to adjust focus.
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Occasionally lift up to 25 pounds. Mobility between offices and sites.
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Adapts to changing circumstances, and applies good judgement when needed.
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Able to maintain a calm demeanor with others in crisis.
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Focus and attention to detail, and the ability to articulate complex matters.
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Frequent periods of working at a computer/laptop at a desk for long periods of time. Manual dexterity for handling office equipment.
WORK ENVIRONMENT
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Mostly indoor work environment with frequent interruptions and demands.
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Occasional driving as needed. Occasionally exposed to outside weather conditions.
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Occasional exposure to shelter conditions, including potential hazards such as trash or odors.
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Occasional remote work from home.
**Enrollment in the Central Background Registry is beneficial if you are even considering working with children in the State of Oregon, since it will be required before you can start a position. Enrollment is free and it is recommended that you start now as the process can take time. Start enrollment online at: oregonearlylearning.com
MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.
**This is a partial list of essential duties and responsibilities. To review the full job description, download below.
If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at HR@mwvcaa.org or call 503-585-6232 to ask for a HR Team Member.