Grant Accountant/Internal Auditor
City of SheboyganSummary of Job
The Finance Department provides administration of the accounting system, purchasing, investment, cash management, cash receipting, accounts payable, debt management, and assessing for the City of Sheboygan organization. The department maintains fixed asset inventory and property insurance replacement value, and prepares and publishes the Annual Financial Report and Budget Report. The division is also responsible for the Debt Service Fund, TIF Funds, Capital Funds and Special Assessment Fund.
The Grant Accountant – Internal Auditor leads efforts to ensure City compliance with state and federal guidance for grants. This position will build and oversee the internal audit program with focus on strong internal controls, segregation of job duties, fraud detection and program evaluation to gauge the success of various initiatives. As a representative of the Finance Department, this position has regular interaction with employees, the public and other agencies, and is critical to the success of the City of Sheboygan. As an internal auditor, it is imperative job duties are performed with respect, integrity, objectivity and in the best interest of the City. This position requires a high level of confidentiality. All City employees are expected to be honest and truthful at all times.
Responsibilities
Tracks all grants across City departments in master database and ensures records are maintained according to the retention policy.
- Monitors grant expenditures for eligibility with federal, state and local guidelines.
- Coordinates and reviews all accounting records and reporting requirements for grants.
- Reviews and validates City’s schedule of expenditures and federal awards and assists with Single Audit.
- Serves as administrative lead and primary point of contact for cross-departmental grants (i.e. American Rescue Plan Act), including scheduling meetings, strategic planning, updating progress reports, and following up on action items as needed
- Investigates external claims against the City and provides recommendations to the City Attorney and City Administrator.
- Assists with the development and implementation of procedure related to grant management.
- Identifies and assesses areas of significant business risk.
- Implements best audit and business practices in line with applicable internal audit standards.
- Compiles and implements the annual Internal Audit plan in coordination with the Finance Director.
- Prepares reports reflecting the results of the work performed for presentation to management.
- Oversees compliance with all City financial policies and proper internal controls
- Provides financial reports for Finance Committee and Common Council.
- Attends meetings that may take place outside of regular business hours.
- Attends conferences, trainings, etc., with supervisor approval. May include out of state travel and overnight stays.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Education & Experience
A bachelor's degree in accounting, business administration, public administration or a related degree.
At least three years of proven work experience related to professional audits and/or accounting work with grants.
Qualifications & Skills
Ability to communicate effectively in written and verbal form
Ability to prepare and maintain accurate and complete reports and records
Ability to prepare forecasts, accurate calculations, various ratios, and perform analytical procedures
High proficiency in Excel and other related Microsoft Office suite programs
Ability to define problems, collect data, establish facts, analyze information and draw valid conclusions
Demonstrated ability to maintain confidentiality and act with integrity and professionalism
Ability to establish and retain professional relationships while working in a diverse office environment
Strong time management skills with the ability to take initiative and meet deadlines
Job offers for this position are contingent on the individual passing a pre-employment background check.Work Environment:
On a frequent basis, must have the ability to stand, walk, sit, talk, and reach with hands and arms and occasionally lift, bend, stoop and retrieve files and boxes weighing up to 25-30 pounds. Position requires the operation of office equipment and repetitive hand movement and fine coordination including use of a computer equipment. May be to travel to other locations within the City of Sheboygan for meetings.Occasional attendance at evening meetings will be . Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
The City of Sheboygan is an Equal Opportunity Employer.