Employment Processing Coordinator (Human Resources Consultant 2)

The Opportunity: Skagit Valley College is seeking a detail-oriented and service-driven Human Resource Consultant 2 – Employment Processing Coordinator to join our Human Resources team. This position plays a critical role in supporting the college’s employment lifecycle by managing high-volume, time-sensitive employment transactions and ensuring data accuracy in our HR systems.
 
The Employment Processing Coordinator works closely with HR Managers and staff to process employment actions, maintain personnel records, and support payroll operations. This position will primarily focus on managing transactions for the administrative exempt and faculty employee group, but will provide back-up transactional support for the classified, temporary, and student employee group when needed. This role requires strong organizational skills, a high level of accuracy, and a commitment to excellent customer service.

This is a full-time, benefits-eligible, classified position, working 40 hours per week, 12 months per year, on-site primarily on the Mount Vernon campus.

• Manage the processing of new hire, separation, job change, pay change, and similar employment transactions;
• Review and accurately input employee information into the HRIS (ctcLink) while meeting strict processing deadlines;
• Ensure faculty quarterly contracts are approved and sent to Payroll according to payroll and CBA deadlines;
• Create, update, and maintain employee accounts and directories;
• Respond to inquiries from employees and the public regarding employment and payroll matters;
• Assist employees and managers with employment forms, and prepare and send employment-related correspondence and notifications;
• Resolve pay, classification, and employment record concerns in collaboration with HR and Payroll staff;
• Perform regular data integrity audits and generate reports from HRIS systems;
• Maintain accurate and up-to-date personnel files and employment records;
• Support HR operations by assisting with general inquiries, triaging emails, and backing up the front desk and phone coverage as needed;
• May train and provide guidance to processing support staff.

Minimum Qualifications:

• Two (2) years of professional-level human resources, employment processing, onboarding, or closely related experience;
• Strong data management skills and experience with HRIS or payroll systems;
• Proficiency in Microsoft Excel, Word, and Outlook.

• Experience in a higher education or public sector HR environment;
• Familiarity with PeopleSoft (ctcLink), NEOGOV/NEOED, or similar systems;
• Knowledge of employment laws, collective bargaining agreements, and HR best practices;
• HR certification (PHR, SPHR, SHRM-CP/SCP).

Salary and Benefits:

• Salary is based on Range 54, Step A, $5,011 per month with periodic increments to $6,576 per month. Salary placement is typically made at the starting salary for the range. Placement higher in the range may be considered for qualifications and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.
• This position is eligible for overtime pay in accordance with the Fair Labor Standards Act.
• Retirement, medical, and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at https://fortress.wa.gov/hca/pebbhealthplan/compare.aspx.4

• Meet the minimum qualifications and;
• Submit a complete application to the online recruitment system at www.skagit.eduthat includes the following:
  • The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
  • A current resume; (Attachment: Resume)
  • A cover letter addressing how your education and experience relate to the duties and responsibilities of the position (Attachment: Cover Letter).

• Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  
  Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

• In the interest of providing a healthy, safe, and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students. 
• If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986. 

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching, learning, and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural, suburban, and urban lifestyles.
• Friendly, supportive, and diverse work environments.
• Excellent benefits include competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.

• Equitable student outcomes in access, achievement, and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.