Our client, an Am Law 100 firm, has an immediate opening for an Administrative Coordinator to support the Managing Director of Business Operations in the Washington, DC office. This role provides administrative, organizational, and analytical support to Business Operations leadership, including the Director of Travel and Director of Real Estate, in support of Firmwide initiatives and projects.
Key Responsibilities
- Provide administrative and organizational support for operations, real estate/facilities, and travel departments.
- Assist with managing the travel inbox: responding to inquiries, preparing reports, and ensuring excellent service to firm travellers.
- Prepare and maintain reports, spreadsheets, and presentations, including building complex charts and data visualizations in Excel and PowerPoint.
- Coordinate scheduling of meetings and events; manage calendars and related logistics.
- Maintain accurate files, spreadsheets, and databases; generate high-quality reports for senior leadership.
- Assist with updating department policies, procedures, and systems.
- Handle confidential and sensitive information with discretion.
- Support multiple initiatives and projects simultaneously across business operations.
- Collaborate with cross-functional teams across firm offices.
- Work beyond scheduled hours as required and handle additional projects as assigned.
Required Proficiencies
- Intermediate-to-advanced Excel skills with the ability to build complex reports, charts, and spreadsheets.
- Proficiency in MS PowerPoint with experience preparing professional presentations.
- Strong skills in MS Word, Outlook, and web-based conferencing applications.
- Ability to manage confidential and sensitive information with discretion.
- Excellent communication, writing, and organizational skills; detail-oriented and resourceful.
Qualifications
- Associates degree required; Bachelor’s degree preferred.
- At least 3 years of administrative office experience; experience within a law firm.
- Demonstrated longevity and consistency in prior roles.
- At least 3 years of experience in a legal environment.
Package Details
Full benefits & bonus eligible