Administrative Assistant & Volunteer Coordinator

SUMMARY

At Habitat for Humanity of Lincoln County (HFHLC) we are dedicated as part of a global, nonprofit housing organization that works to eliminate substandard housing locally and worldwide through constructing, rehabilitating and preserving homes; by advocating for fair and just housing policies; by supporting disaster recovery efforts; and by providing training and access to resources to help families improve their shelter conditions.

By becoming our Administrative Assistant and volunteer coordinator, you'll join a collaborative, team-based organization. You will support multiple aspects of HFHLC operations, including office management, purchasing, homeowner services, volunteer engagement, and human resources. It's the perfect way to use your organizational skills to directly help the members of our community looking for a hand up, not a hand out.

POSITION DESCRIPTION

Under the direction of the Executive Director (ED), the Administrative Assistant & Volunteer Coordinator (AAVC) is responsible for ensuring efficient coordination of day-to-day operations by providing administrative support, office management, and volunteer coordination.

KEY RESPONSIBILITIES

• Administrative: Work closely with the ED to accomplish organizational goals. Serve as receptionist and manage ED's calendar. Maintain physical and electronic files in compliance with established document retention policy. Assist with policy and procedure updates.
• Homeowner Services: Serve as primary point of contact for current and future homeowners. Assist with marketing for future homeowner opportunities. Maintain applicant and homeowner records. Communicate with current homeowners regarding payment schedules, annual escrow updates, and late payments. Document sweat equity and provide updates to partner families and the ED. Process applications for Critical Home Repair Program.
• Purchasing: Manage day-to-day aspects of purchasing. Ensure invoices are processed for payment in a timely manner. Identify and implement methods for cost savings. Secure quotes or bids and recommend vendors for larger purchases. Review expense reports and credit card reports for completeness and accuracy before forwarding to ED for signature. Maintain appropriate office supply inventory.
• Human Resources: Assist with employee recruitment efforts. Manage new hire onboarding. Manage employee records within the online HR/Payroll system and maintain confidential information. Work with managers to ensure timecard approvals are completed prior to payroll deadline. Monitor activities to ensure appropriate pay, deductions, and vacation accruals.
• Volunteer Engagement: Recruit new volunteers and provide general orientation. Work closely with management team to ensure sufficient volunteers with appropriate skill levels are available for construction and ReStore needs, and that appropriate safety protocols are being observed for all volunteer activities. Build and maintain relationships with community members and organizations to ensure a positive volunteer experience. Track and report on volunteer hours.
• Other Duties as Assigned: Meets all long- and short-term goals established by the Executive Director.